Guestbook - Enabled for Request File Access

[posixeleni]

Users with restricted files would like to enable guestbook like functionality so that they can find out who and why someone would like to access their data. This will help inform the user on whether or not they should grant or reject access to a file.

This suggestion was requested by a user in our Google Community Forum: https://groups.google.com/forum/?utm_medium=email&utm_source=footer#!msg/dataverse-community/Xn-SsIEaRf8/LwtvL8exXEAJ

[sbarbosadataverse]

@eaquigley
@pdurbin

Contact from user today regarding this function. In 3.6, clicking on username allowed admins to see: names, affiliations, and email. Also mentioned they can't grant access to their users until this is resolved which bumps it up to high/critical request
We need a function that resembles this.

[mercecrosas]

@eaquigley can you this to the In Design milestone, so we can push it to an upcoming release as soon as possible? This is urgent. From users the inability to verify users information is equivalent to the system being down because they cannot process requests.
@scolapasta this is high priority for an upcoming release.

[eaquigley]

FRD and mock up needs to be done

[eaquigley]

FRD: https://docs.google.com/document/d/1qoDTXXCIBtMgLbh_xSISNkfh5dvh_afB3kDNcEUIOEo/edit?usp=sharing

Part of this issue was solved in #2228 so this issue is now about having the guestbook recording entries that a dataset owner can review when a restricted file is requested for access.

[eaquigley]

FRD has been completed: https://docs.google.com/document/d/1qoDTXXCIBtMgLbh_xSISNkfh5dvh_afB3kDNcEUIOEo/edit?usp=sharing

Now just needs to be scheduled for development. No need for mockups as it is adding an extra step to an existing workflow.

[mdmADA]

Hi Phil - It would be great to have ADA's code in the main code base. I would like to redesign some of it to make it more flexible as my first go at it was simply to quickly implement the functionality ADA needed in order to use Dataverse. Separating the requestbook database records from the guestbook database records, and tracking the full life cycle of a requestbook record would be on my agenda as part of that redesign.

Steve and I will need to discuss the best way forward from ADA's perspective so let's keep the discussion going over the next weeks.

Thanks!

[pdurbin]

@mdmADA sounds great. The main thing I wanted to convey is that you're on the right track. There's lot of interest in this feature. Thanks!

[pdurbin]

@mdmADA hi! I just thought I'd mention that when I was at LibrePlanet last weekend I talked to a Dataverse user about the "requestbook" you have at ADA. For now, his work around is to make one file unrestricted, a PDF that he asks people to fill out to request access to the data. I think it's this PDF: https://dataverse.harvard.edu/file.xhtml?persistentId=doi:10.7910/DVN/KFT8EZ/ACLHGA . Anyway, he definitely sounded interested in the feature you have in production. 😄

[mdmADA]

Thanks for passing that on, @pdurbin.

ADA has had several organisations express interest in the Request Access feature so it is great to add another to the list! 👍

M.

[pdurbin]

@mdmADA hi! I see that you made pull request #5863 (thanks!) and that you have a number of questions in there so I dragged this to code review. I'm not sure if you're aware of this but we switched from Waffle as our kanban board to GitHub Projects: https://github.com/orgs/IQSS/projects/2

[djbrooke]

Thanks @mdmADA - I'll move this back to the Community Dev column and we'll correspond about this in the Pull Request. @scolapasta is reviewing.

[scolapasta]

@mdmADA Tania and I reviewed the current state of the demo and the UI looks good for a first pass. You mentioned the idea of differentiating between requests, so one straightforward addition would be to add the date as another column. That way the curator should be able to tell if two requests cam in together.

[pdurbin]

Here's the latest PR by @mdmADA related to this:

• FEEDBACK on REQUEST ACCESS EXTERNAL TOOL #7219